Magnolia Coffee and Space — Better control over procurement
Connect material requests, purchasing, and goods received so the café team can work from shared records.
Business context
For Magnolia Coffee and Space, material availability and clear purchasing records support café service and event operations. We centralised procurement so operations, warehouse staff, and administrators can follow each request through to delivery.
Where work was getting stuck
Paper records made material needs, supplier orders, and stock positions difficult to trace across the team. Staff had to gather information to establish what had been ordered, who was handling it, and which deliveries were outstanding. Purchasing decisions depended on manual coordination.
The priorities we addressed
We mapped the workflow with the team, from requesting materials to checking incoming goods. Each stage received a clear owner and status. This became the basis of a system designed around the café’s everyday work.
How the system supports operations
Material requests, purchase orders, goods received, and stock information are managed in one system. Access reflects the responsibilities of administrators, warehouse staff, and other users. Reports help managers review procurement without rebuilding records from each department.
Benefits for the business
Project Details
- Client
- Magnolia Coffee and Space
- Year
- 2024
- Category
- System Management, Web Development
- Duration
- May – July 2024 (8 weeks)
Business focus
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